Service Coordinator Reports and Forms Updated, Eliminated and Changed
Legislation | April 16, 2016 | by
All service coordinators working in U.S. Department of Housing and Urban Development (HUD) multifamily assisted housing serving the elderly and/or people with disabilities must complete and submit the Semi-Annual Performance Report, form HUD-92456. There are a number of other reports required, as well, several of which have now been updated.
Late last year, HUD received approval from the federal Office of Management and Budget to revise and eliminate some forms used in the Service Coordinator in Multifamily Housing for the Elderly and Disabled program.
Following is an overview of the changes:
- The form HUD-50080-SCMF will now be submitted on a semi-annual basis.
The form HUD- 50080-SCMF, LOCCS Payment Voucher/Expense Report, is used by HUD to protect disbursement data from fraudulent actions and to safeguard the Line of Credit Control System (LOCCS) from unauthorized access. The data reported will allow the field staff to track expenses and drawdown of funds for eligible activities at intervals within the grant term.
Grantees must complete an individual worksheet for each draw down from eLOCCS. Grantees must submit to HUD one Excel file with data for the first 6 months of your 12-month grant term and a second Excel file with data for the second 6 month period.
These expense reports are due 30 calendar days following the end of each 6 month reporting period. Each worksheet must itemize each expense incurred during the month or quarter. The total amount of expenses incurred for that month or quarter must be the same amount requested from and paid out by LOCCS.
Grantees will be required to maintain detailed expense documentation in their files. HUD will randomly review monthly/quarterly voucher to ensure compliance and reserve the right to request documentation as deem necessary.
- SF-425 Federal Financial Report is no longer required to be submitted.
Since the revised HUD- 50080-SCMF and eLOCCS collects identical information to the SF-425, HUD will satisfy this federal requirement through the use of the revised substitute the revised form HUD-50080- SCMF.
- Form HUD-96010 Logic Model is no longer required to be submitted.
Due to various electronic technical issues with the HUD-96010 form, the response rate was quite low. As a result, HUD was unable to access data from enough reports in order to effectively monitor program performance. Since the HUD-92456, Semi-Annual Performance Report provides more relevant and useable data on program performance, the continued collection of HUD-96010 has been determined as burdensome and duplicative.
- HUD-92456 Semi-Annual Performance Report has been revised to keep a fillable format, which will enable HUD to aggregate performance data.
Moving forward, only fillable versions will be accepted. Form HUD-92456, Semi-Annual Performance Report, is required for each assisted multifamily housing project designated for the elderly and/or people with disabilities that has service coordinators paid for with HUD funds.
All service coordinators must submit this report, so long as program costs are paid by HUD funds, including:
- Grant funds.
- Section 8.
- Project Rental Assistance Contract (PRAC).
- Residual receipts.
- Debt service savings.
- Section 236 Excess Income.
For assistance in calculating percentages, check out PercentageCalculator.net
NOTE: Unless a reasonable accommodation request is made, all HUD-92456 forms must be submitted via email.
To be certain of using the latest forms, always check online at HUDClips/Forms.
HUD has developed an informational pdf presentation about the forms changes that can be useful for an abbreviated review of processing and quality assurance as well.