Walgreen’s Vaccine Distribution Program – LeadingAge Webinar Summary Dec. 29, 2020

Regulation | December 29, 2020 | by Jill Schumann

On December 29, 2020, LeadingAge hosted a webinar for nearly 1,000 members to provide an opportunity for Walgreens to talk about the rollout of their Pharmacy Partnership for vaccine distribution.

On December 29, 2020, LeadingAge hosted a webinar for nearly 1,000 members to provide an opportunity for Walgreens to talk about the rollout of their Pharmacy Partnership for vaccine distribution. Joining LeadingAge was Ed Kaleta, Group Vice President, U.S. Government Relations.

Walgreen’s background, experience, and planning:

  • 9,000 retail stores across the country. Eighty-eight percent of the population is within 10 miles of a Walgreens.
  • Extensive experience delivering and administering vaccines
  • Operating COVID-19 testing sites

COVID vaccine preparation has included:

  • Procuring supplies such as freezers, dry ice, gloves, PPE and Band Aids
  • Using a hub and spoke model to minimize vaccine waste
  • Assuring safety through training, chain of custody, video cameras
  • Refining technology infrastructure for tracking and reporting
  • Working with states and local stores
  • Mobilizing and training staff (225,000 people, including 75,000 pharmacy team members
  • Preparing communications

Some specifics regarding the LTC Pharmacy Partnership:

  • Working with facilities more than 75 miles from a Walgreens to plan for administration
  • Meeting with states to review priority order of eligible populations
  • A Consent Form and EUA Fact Sheet must be distributed by the facility and completed for every person vaccinated in advance of the clinic.
  • Facilities can get verbal attestations from resident POAs and guardians, but facility staff will need to complete the form, document the attestation and sign the form.
  • It is helpful, but not essential, to have copies of the Medicare card, but the Medicare or other insurance information must be recorded on the Walgreens form.
  • Walgreens will need the help of facility staff to observe for 15 minutes following injection. Walgreens will bring Epi-pens and other needed supplies.

Questions from participants:

Q: What to do if we have been contacted once, but haven’t heard back about clinic dates?

A: Reach back out to your vaccine lead contact. If you haven’t heard at all the CDC information may not be up to date. So reach out to Walgreens.

Q: If a resident feels more comfortable going to a Walgreens store rather than participating at the facility, will that work?

A: Not for the pharmacy partnership; those vaccines must be done at the facility.

Q: Will privacy screens be provided?

A: TBD and will get back to us

Q: With second dose, will providers need to get another consent form?

A: TBD and will get back to us. LeadingAge notes that written materials on the Walgreens website indicate a separate consent will be required for the second dose.

Q: Is a physician order needed to receive the vaccine?

A: No physician order is needed

Q: Can Walgreen’s vaccinate people in independent living while they are onsite?

A: That is state specific and Walgreens needs to follow state guidelines.

Q: What if resident gets dose one but is discharged prior to getting the booster?

A: Depending on timing and the state eligibility requirements, the person may be able to get the second dose at a Walgreens store.

Resources are available with specifics from Walgreens for long-term care.