Exhibitor Service Center



Exhibitor Service Center

The Exhibitor Service Center lists helpful information about exhibiting at the LeadingAge Annual Meeting & EXPO being held October 28 – October 31, 2018.

Please visit this page often as new information will be added as it becomes available.


Pennsylvania Convention Center
1101 Arch Street
Philadelphia, PA

Badge Registration and Hotel Reservations

Exhibitor badge registration is now open. Click here to reserve your staff badges and housing.

This category applies only to individuals employed by a company exhibiting in the EXPO. Contractors or consultants are not eligible to have a badge under another exhibiting company's name. Please refer to the exhibitor registration fee table  for detailed exhibitor registration information, categories, and fees – including badge limit allotments.

Advertising & Pre-Show Marketing 

The deadline to place an ad in the EXPO Preview has passed, but it’s not too late to kick up your pre-show marketing messages. Access the tool kits and resources in the Exhibitor Success Program for tips on how to enhance your pre-show visibility.

Booth Payments

All exhibit space payments were due by June 29, 2018. If the booth space reserved was not paid in full by June 29th you will risk losing the space selected or early rate. Click Here to make your online payment. 

Check your Exhibit Location & Exhibitor Listing 

Be sure to check the location of your booth to ensure that this is the best place for your booth. If you have any concerns regarding your location, please contact the sales team to discuss re-location.Your digital booth profile is viewed on the conference website and accessible for attendees to view.

Exhibitor Kit

Save money by placing your orders before the discount rate deadline expires. See the individual forms in the kit to confirm the savings deadlines for the products/services you need.

  • October 3: Philadelphia Convention Center (electrical, internet, facility services)
  • October 4: FREEMAN (carpet, furnishing, material handling labor, more)
  • October 6: Showcare (lead retrieval systems) 

Click here to access the Exhibitor Kit and the following items.


  • Exhibitor Quick Guide
  • shipping information
  • furniture, booth displays and décor rentals
  • floral services
  • lead retrieval rental
  • electrical services
  • audio visual

Onsite Space Selection – 2019 Annual Meeting & EXPO

Exhibitors will have the opportunity to pre-book their 2019 exhibit space during this year’s EXPO. Appointment times are based on priority points. Current exhibitors will receive their appointments times the first week of October. For planning purposes, you can view the exhibit, sponsorship and advertising opportunities here for the 2019 Annual Meeting, as well as, the Leadership Summit, Collaborative Care & Health IT Innovations Summit.
Preview the 2019 Floor Plans

Gold Partners, Silver Partners, LeadingAge Supporters, CAST Supports and Annual Meeting Sponsors have the opportunity to reserve their 2019 booth space before onsite space selection opens. If you are considering joining one of these Corporate Alliance Programs for 2019, contact our sales team for more information.

Event Space

You have the option of booking event space at the Philadelphia Marriott Downtown  or at an off-site venue. If you would like to hold an event, submit an event form request by July 27, 2018.

Feel free to contact our Philly representative Philomena Petro, at Philomena@discoverPHL.com if you have any questions or need help finding an offsite local venues and restaurants with private dining space for your event.  


EXPO Schedule

Set Up
Friday, October 26 8:30 a.m. - 4:30 p.m.
Saturday, October 27 8:30 a.m. - 4:30 p.m.
Sunday, October 28
8:30 a.m. – 8:00 p.m.
Monday, October 29
8:00 a.m. – 10:00 a.m.
Monday, October 29
11:30 a.m. – 3:30 p.m. - Lunch in EXPO with attendees
Tuesday, October 30
12:00 – 3:30 p.m. - Lunch in EXPO with attendees
Exhibitor Networking Breakfast
Wednesday, October 31
8:00 - 9:30 a.m.
Wednesday, October 31
9:30 – 11:30 a.m. - Coffee reception with attendees
Tear Down
Wednesday, October 31
11:30 a.m. – 8:00 p.m.